Office and company badges
Employee Name Badges
Print name badges for new hires, onboarding cohorts and all-hands meetings from one employee list, with your logo on every card.
Work and business
Recommended templates
- Quiet, professional staff badge: logo mark, name, title, department and pronouns.Use this template
- A bold side stripe carries the role; first name leads in large type for easy reading across a room.Use this template
- A warm "Hi, I'm" card with a big first name and a friendly conversation starter.Use this template
Make every name easy to recognize
Prepare matching badges for new hires, team meetings and company events without rebuilding the design for each employee. Add your logo once, fill names and departments from your roster, and print replacement inserts when someone joins or changes roles.
Groups people often use
- New Hire
- Engineering
- Sales
- Finance
- People Ops
- Leadership
What to include
- First name large enough to read across a desk, with the last name smaller underneath or beside it
- Job title from a Title column, kept short ("Payroll Specialist" reads better than a full HR job code)
- Department as the group, so each team gets its own accent color strip
- Company logo as a PNG, JPG or WebP file (export SVG logos to PNG first)
- Optional pronouns line for employees who choose to share them
- Office location or floor in the custom1 field for companies with more than one site
Card holders or adhesive sheets for company badges
Use adhesive badges for a short meeting or cardstock inserts in holders for staff who need them throughout the day. Match the layout to the stock or holder dimensions before adding names, then print an alignment test on plain paper.
Printed employee badges are not building access cards
Use printed employee badges to display a name, department and role alongside any official workplace credential. Paper cards do not provide RFID, NFC or other electronic door access, and their appearance does not verify employment.
Keep one employee CSV and reprint when titles change
Keep names, titles, departments and optional pronouns in a consistent staff spreadsheet, then save a CSV when you need a print run. Export the design file as an editable backup and update only the affected entries when staff details change.
How to make employee name badges
Start from Corporate Clean at CR80 size
Open Corporate Clean in the maker and choose CR80 ID card in the Size panel, since this template starts at the Avery 5395 adhesive size. Upload your logo and make the first name the largest line.
Build the employee CSV
Create columns for Name, Title, Department, Pronouns and Location. Upload the file and map Department to Group and Location to custom1 so every team gets its own accent color.
Check long names and titles
Step through each employee in preview. Turn on auto-fit for the name and title lines so long names like Alexandria Montgomery-Okafor shrink to the card width instead of spilling over.
Run the alignment test, then print
Print the one-page alignment test sheet on plain paper and nudge the offset in 1/32-inch steps if outlines drift. Then export the PDF with cut lines and feed cardstock through the manual tray.
Questions about employee name badges
Can I print employee badges for our whole company from an HR spreadsheet?
Save your employee spreadsheet as CSV, then import up to 500 names, job titles and departments in the People panel without creating an account. Employee records stay in your browser, and you can preview each badge before downloading the complete PDF.
Can each employee badge show that person's photo?
Each person can carry their own photo, which turns the badge into a photo ID card rather than a plain name badge. Many teams skip photos for onboarding weeks and all-hands meetings, where a name, title and department are enough, then add them for staff who meet customers or visitors. The Employee ID Badges page covers photo cards, the card back and CR80 stock.
What font size works for an employee's name on a CR80 card?
As a starting point, set the first name around 20 to 26 pt bold and the title around 9 to 11 pt. That keeps the name readable across a desk or meeting table on a card only 3.375 inches wide. Use auto-fit on the name line so longer names shrink instead of running off the edge, and preview your longest names before printing the whole list.
Where do we get engraved or magnetic employee badges?
Order those from a badge supplier. BadgesGenerator.com designs badges and card inserts you print yourself; it doesn't engrave or sell magnetic backs, and ordering printed plastic ID cards is not yet available. Some teams print paper badges for new hires while permanent ones are on order, or use a printed sample to settle the layout, names and titles before sending the final list to a supplier.
Which cardstock should I use for employee badge inserts in CR80 holders?
Choose a smooth, bright white cardstock your printer can feed, so check the heaviest paper weight listed in its manual and use the manual feed tray if it has one. Heavier stock feels more like a real card, but even standard cardstock holds its shape inside a rigid holder. Don't try to print directly onto blank PVC cards; the PDF is made for paper.
Should new hires get a different badge color during onboarding?
It helps. Put New Hire in the group column for everyone in a cohort and give that group a bright accent color with a label such as "New here, say hi". Coworkers can spot them in the kitchen and at meetings. After the first week or two, change their group to their department in your CSV and reprint so the badge matches the rest of the team.
Your badges, printed in minutes
Start with Corporate Clean, add your logo and names, and print your first set free for up to 500 people.