Mixers and meetups
Networking Event Name Tags
Make name tags people can read at arm's length, with a conversation prompt and self-chosen labels like Hiring or Mentor.
Events and conferences
Recommended templates
- The classic red HELLO my name is sticker, with the first name in a marker-style script.Use this template
- A bold side stripe carries the role; first name leads in large type for easy reading across a room.Use this template
- Name plus a large, friendly pronoun pill so nobody has to guess, with a slim pride stripe.Use this template
Make every name easy to recognize
Help guests find someone to talk to with a large first name, company and an optional conversation prompt. Print the list before your meetup and keep a few blank tags ready for walk-ins, using guest-selected labels such as Hiring or Mentor where useful.
Groups people often use
- Hiring
- Job Seeker
- Founder
- Investor
- Mentor
- Attendee
What to include
- First name as the largest text on the tag, with the full name smaller underneath
- A short Ask me about prompt, such as Ask me about solar startups, pulled from registration
- An optional label guests chose for themselves, like Hiring, Founder or Investor
- Company or role on one line, short enough to read without leaning in
- Pronouns for guests who answered that question on the RSVP form
- No phone numbers or personal email addresses, since guests can swap those in conversation
Why the first name should dominate a mixer name tag
Make the first name the clearest element on the tag, followed by a company or short conversation prompt. Keep your event logo small and use strong text contrast so people can read names while standing together.
Intent labels that guests pick for themselves
Let guests choose labels such as Hiring, Mentor or First Visit when they register, and use those entries consistently in the Group column. Leave the field blank when someone does not want a label, keeping the name useful on its own.
Stickers for one night, holders for a monthly series
Use adhesive tags for an informal one-night meetup or reusable holders for a recurring series, checking that the chosen product suits the clothing guests may wear. Keep blank tags and markers at the welcome desk for people who arrive without registering.
How to make networking event name tags
Pick Hello My Name Is or Modern Stripe
Choose Hello My Name Is for a relaxed mixer on Avery 5395 stickers, or Modern Stripe for a professional series on 4 x 3 inserts. Change the size in the Size panel if you switch.
Pull prompts and labels from your RSVP list
Export RSVPs as CSV with Name, Company, Intent and Ask Me About columns. Map Intent to group and Ask Me About to custom1, and fill any blank Intent cells with Attendee first.
Give the prompt its own line
Under the {{first}} line, type Ask me about followed by the {{custom1}} token, then preview guests with long answers and shorten any prompt that wraps past one line.
Test alignment, then print the stickers
Print the one-page alignment test on plain paper, hold it against a 5395 sheet up to a window, nudge the offset if needed, and print the real sheets.
Questions about networking event name tags
Which side of the chest should a networking name tag go on?
Etiquette guides commonly recommend the right side, just below the shoulder. When you shake hands with your right hand, the other person's line of sight follows your arm toward that spot, so your name sits right where they are already looking. On a lanyard, shorten the cord so the tag rests at chest height instead of near the waist.
Should networking name tags show who is job hunting?
Only if each person opts in. Offer Job Seeker as one choice in an optional registration question and default everyone else to Attendee. Some people are job hunting while still employed and would rather share that one conversation at a time. Guests who want to be approached about roles tend to like the label, and those who do not can still add an Ask me about prompt.
What makes a good Ask me about prompt for a mixer?
Short, specific and a little personal works best: Ask me about scaling a bakery, Ask me about moving to Denver, Ask me about robotics clubs. Aim for roughly 25 characters or fewer so it fits on one line at a readable size. Skip prompts that simply repeat a job title, because the company line already covers that.
Can I put a LinkedIn QR code on each networking name tag?
Print a short LinkedIn or social handle beneath each name so guests can find one another after the event. The maker does not generate a different QR code for each person, so keep profile links in your attendee directory.
How many adhesive tags do I need to print for a 60-guest mixer?
Avery 5395 sheets hold 8 badges each, 3-3/8 x 2-1/3 inches, in 2 columns and 4 rows. Sixty guests fill 8 sheets with a few spots to spare, and one extra sheet covers typos and late RSVPs. For walk-ins, a pack of plain adhesive badges and a couple of markers at the check-in table works fine.
Will adhesive name tags leave marks on cocktail attire?
They usually peel off cleanly from cotton and most synthetic fabrics after an evening. Fabrics with a nap or delicate finish, like suede, leather, velvet or silk, can hold on to adhesive or drop the tag quickly. Suggest guests peel slowly, and keep clip or lanyard holders on hand for anyone dressed for a gala.
Your badges, printed in minutes
Start with Hello My Name Is, add your logo and names, and print your first set free for up to 500 people.