Optional pronoun line
Pronoun Name Badges
Add an optional pronoun line under each name on 4 x 3 inch badges, filled in only for people who chose to share their pronouns.
Community and social
Recommended templates
- Name plus a large, friendly pronoun pill so nobody has to guess, with a slim pride stripe.Use this template
- A bold side stripe carries the role; first name leads in large type for easy reading across a room.Use this template
- The classic red HELLO my name is sticker, with the first name in a marker-style script.Use this template
Make every name easy to recognize
Include a readable pronoun line beneath each name when the person has chosen to share it, and leave the field blank for everyone else. Import the entries exactly as supplied, keeping role colors separate from pronouns and allowing corrections at check-in.
Groups people often use
- Attendee
- Speaker
- Staff
- Volunteer
- Organizer
- Sponsor
What to include
- The person's name as the largest text on the badge, since it's read first
- A pronoun line from {{pronouns}} directly under the name, smaller than the name but larger than the title
- Exactly what the person wrote, such as she/her, he/him, they/them, she/they or xe/xem
- Title, company or role lines as usual, with color set by role group, never by pronoun
- A pale write-in line under the pronoun spot so blank badges can be filled in by hand
Collecting pronouns for badges without making anyone answer
Collect pronouns in an optional free-text field and print only the wording each person supplied, leaving an unanswered field blank. Keep the registration file private and make it easy for someone to change their entry at check-in.
Where the pronoun line sits on a 4 x 3 badge and how big to set it
Place {{pronouns}} beneath the name in a readable supporting size, without a fixed label that would remain when the field is empty. Use group colors for event roles and preview longer pronoun entries before exporting.
How to make pronoun name badges
Start from Pronoun Badge at 4 x 3 inches
In /maker, choose Pronoun Badge under Templates. It opens at 4 x 3 inch landscape, 6 badges per sheet. If your holders are 3 x 4 portrait, switch under Size and check the pronoun line still sits right under the name.
Add a Pronouns column and leave blanks truly blank
Export registrations as CSV with Name, Title, Company, Group and Pronouns columns. Leave empty answers empty; don't type N/A or none, because those words would print. Upload the file under People and map Pronouns to the pronouns field.
Preview a long entry and an empty one
Set the pronoun text in the name's font at a smaller, regular weight. Step through Preview to someone with a long entry and someone with none, and add a pale thin rectangle under the line if you want write-in space.
Print named badges and an extra blank sheet
Export the PDF and print it. Then delete the name and pronoun text boxes, export one sheet of blanks for walk-ins and pronoun updates, and use undo to restore the text. Slide finished badges into 4 x 3 inch clear holders.
Questions about pronoun name badges
Should an event require attendees to put pronouns on their badge?
No. Make the pronoun field optional every time. Requiring it pressures people who aren't out, who are questioning, or who simply prefer privacy, and it can force someone to choose between misgendering themselves and outing themselves. An optional field with an empty default, plus blank badges at check-in, lets everyone participate at the level they're comfortable with.
What if someone's pronouns change after the badges are printed?
Hand them a blank badge and a marker at registration so they can fix it immediately. If you have time to reprint, update that person's row in your spreadsheet or the People table, export again, and print only the PDF page that contains their badge. Keep the old badge out of circulation, and don't announce the change or ask for an explanation.
Is it okay to color-code badges for she/her, he/him and they/them?
Avoid it. Color-coding by pronoun turns a personal detail into something visible from across the room, makes people with less common pronouns stand out, and invites guessing about anyone whose badge is blank. Keep pronouns as small text under the name, and use badge colors only for roles such as Speaker, Staff or Attendee through the Group column.
How should I address someone whose badge has no pronouns listed?
Use their name. You don't need to know someone's pronouns to talk with them, and a blank line may mean they'd rather not share, forgot, or ran out of time at registration. If you need to refer to them while talking with others, their name still works. If they offer their pronouns later, simply use them from then on.
Can I add pronouns to small adhesive name tags instead of 4 x 3 badges?
Switch the size to Avery 5395 adhesive badges, which are 3-3/8 x 2-1/3 inches, or start from Hello My Name Is for a casual event. On that smaller label, try a name around 26 to 30 points with pronouns around 13 to 16 points. Auto-fit helps longer entries stay on one line without crowding the name.
Can I import pronouns from a large conference registration export?
Export registration data as CSV and import up to 500 attendees without signing up, mapping the pronoun column to the pronouns field. There is no direct registration-platform connection, so download the report first and keep only the columns you need for the badges.
Your badges, printed in minutes
Start with Pronoun Badge, add your logo and names, and print your first set free for up to 500 people.